Usable Words

Language and writing

on the web and beyond

Business to business communication (why there’s no such thing)

This recent post from Social Media Guru Chris Brogan echoes something I’ve recently been banging on about to anyone who’ll listen:

For every “we” site, you now need a “me” person on the site. Why? Because we do business with PEOPLE, not with corporations. The corporations give us branding and other legal constructs, but we buy from humans.

Face in a crowdNowhere is this message more direly needed than in the so-called “business to business” (B2B) sector. People seem to think that if you’re “talking to businesses” your communication needs are different – because unlike human beings, businesses have (supposedly) completely rational and transparent motivations. They exist to make profits. Show them a good bottom line impact and you’ve got ‘em; anything else is pointless.

But of course you can’t talk to a business, only to a person within a business. And you’re not necessarily talking to the person who owns the business either, so the bottom line might in fact be pretty low on their list of motivations, compared to pleasing the boss, making themselves look useful, having fun while they’re at work, avoiding tedium, and so on. Emotions, people. Your accountant has just as many of them as your grandmother.

Image: fabbio

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How does something like this become good web writing?

Cut out the fat.

Break it up.

Plug in the keywords.

Add the links.

The call to action.

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Writing content for the world wide web web content is different from writing for brochures, magazines, or other print media. Good web copywriters know what web users need (the reasons they use the web, what they are looking for, and their habits), and how to help them get it. Here's what they do. There are five main elements of effective web writing.

1: Keep it web content short and relevant

First, Most web users don't have a lot of time and are doing several things at once - checking their email, updating their Facebook status, browsing newspaper sites, and maybe even working. Your target audience needs to know you're exactly what they're looking for...right away.

So the best thing to do is to write web content in short, punchy sentences. Write directly to the customer, as if you're talking to one person. And cut out anything that's extraneous, any words or phrases you don't need.

2: Lay it out for people who skim

Second, On the web people tend to skim, and they get intimidated by big, uninterrupted blocks of text. Use signposting methods such as

to break up the page and also to make your readers focus on your main points so that they are unmissable.

3: Use keywords strategically

Third, Although you're mainly writing for people, you have another audience: that audience is search engines. To make search engines such as Google love you, it's necessary to use keywords strategically, in web content but preferably without making your text read awkwardly.

4: Use links in web content to help people navigate

Fourth, well-written Web content should make it easier for people to find their way around a website. Use hyper links liberally, and make sure you always think about what's useful to readers when you decide on a label for them.

Finally, you should always try to 5: Include a call to action

Tell readers what you want them to do next. You'll be quite surprised how often they go ahead and do it.

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